The Challenge
An advertising production team needed accommodation in Madrid for an 8-night shoot, requiring 10 apartments for the crew and 1 luxury apartment for a key team member. The challenge was twofold: the crew apartments had to be located in the same area, competitively priced, and equipped with separate spaces for sleeping and cooking. On top of this, the luxury apartment needed to be within a 3 km radius of the shooting location, offering gym facilities and proximity to a green area for outdoor sports.
Finding this balance between price, quality, and diverse requirements in a busy city like Madrid posed a significant challenge, particularly as the client requested high-speed internet in all apartments to ensure smooth work processes throughout the shoot. Despite the need for two different types of accommodation, the client required a single point of contact to manage all administrative and logistical aspects of the booking.
The Solution
Apartool provided a streamlined solution that met all of the production team's diverse accommodation needs. We presented a portfolio of over 60 apartments to choose from in Madrid, offering a variety of equipment, services, and pricing options, all within the client’s budget. These apartments spanned multiple categories, ensuring the production team could select the best options to suit both the crew and the key team member, without sacrificing quality or location.
For the 10 crew members, we secured fully-equipped apartments in the same area, each featuring separate spaces for cooking and sleeping to ensure comfort and privacy. These units also included high-speed internet, critical for the team to remain productive and connected throughout the project.
For the luxury apartment, Apartool selected a high-end option located within the requested 3 km radius, equipped with gym facilities and conveniently located near a green area, allowing the key team member to maintain an active, balanced lifestyle while managing production responsibilities.
Despite the need for two different types of apartments, Apartool provided the client with a single point of contact to handle all administrative issues, from booking to invoicing. This centralized management significantly simplified the process, ensuring the client could focus on the production without getting bogged down by accommodation logistics.
The Result
The advertising production team experienced a smooth and hassle-free stay during their 8-night shoot in Madrid. Thanks to Apartool’s extensive selection of apartments, we were able to find the perfect balance between cost-effectiveness and high-quality accommodations, tailored to meet the needs of both the crew and the key team member. The separate living spaces and high-speed internet in the crew apartments allowed for both comfort and productivity, while the luxury apartment offered all the amenities needed for relaxation and fitness.
The client benefited greatly from Apartool’s single point of contact, which simplified the administrative and logistical process, despite managing multiple apartment types with different requirements.
Conclusion
By offering over 60 apartment options and ensuring a centralized administrative process, Apartool delivered a hassle-free accommodation experience for the advertising production in Madrid. The combination of competitive pricing, high-quality amenities, and streamlined communication positioned Apartool as the ideal partner for media productions, no matter how diverse the accommodation needs may be.
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